Data backup. One of the the key phrases that should be coming from every estate agency owner’s mouth on a monthly, weekly or even daily basis. It is a hot topic in the Rentview office at the moment, as we learn that several agencies are not backing up valuable data often enough. Some don’t even think of it to begin with! Obviously, as a property services provider, the day to day running of a lettings or estate agency will involve a lot of data entry and management. This is vital to smooth operation of the business, but the backing up of such data is CRITICAL to the survival of any business.
Say for example, you have the best in-house system an agency could dream of, data entry is done accordingly and managed to perfection. Unfortunately your office is the target of a freak accident next week where a firework sets it on fire. Now this is likely not to happen, but if you did lose your computers during an accident, that’d be the end of your company and its existence. There is no getting it back, unless you have done one of two things. A, Backed it up on external hard drives or B invested in a cloud-based system that provides data backup for you.
I cannot stress enough the importance of backing your data up on a regular basis and in a safe, secure way so that if you did burn down tomorrow, you could open the next day somewhere else easily. Most cloud-based software will be automatically backed up onto the main server regularly. I know on the Amazon S3 server we use it’s every hour. With more and more business being done digitally and important documents being sent to one another via e-mail and through software now is the time to develop a data back up strategy.